Passport for Government Employees: Process, Documents and Annexures (A, G, H)
Employees of the Central or State Government, PSUs, statutory bodies and autonomous bodies apply for a passport on the same Passport Seva portal as everyone else, but they must also deal with their employer. They do this by giving a Prior Intimation (Annexure H), or by getting a No Objection Certificate (Annexure G) or an Identity Certificate (Annexure A) from the office. This guide explains the three routes, which annexure is needed and how police verification differs.
Key Features
- A government employee does not need the employer's permission to apply. A Prior Intimation letter on plain paper is enough.
- Annexure H: Prior Intimation letter from the employee to their own office, saying a passport application is being made.
- Annexure G: No Objection Certificate (NOC) issued by the office on its letterhead, with the photograph attested.
- Annexure A: Identity Certificate issued by the head of office on original stationery, in duplicate. It also covers the spouse and children up to 18.
- The route you choose decides when police verification happens, so choose according to how quickly you need the passport.
- Retired government employees and dependants can also apply. Choose the right employment type on the application form.
Which Route to Choose
| Route | Annexure | Who prepares it | Police verification |
|---|---|---|---|
| Prior Intimation | H | You, on plain paper, addressed to your controlling authority | Before the passport is issued |
| No Objection Certificate (NOC) | G | Your office, on letterhead. Valid for about 6 months from issue | After the passport is issued, so it is the faster route |
| Identity Certificate | A | Head of office, on original stationery, in duplicate | As decided by the passport office. Often not required again |
Old forms and websites call these Annexure N (Prior Intimation), M (NOC) and B (Identity Certificate). Those letters were changed after 2016. Always download the current forms from passportindia.gov.in.
Process for Government Employees
- Decide the route: Prior Intimation (Annexure H), NOC (Annexure G) or Identity Certificate (Annexure A). If you want a quick passport, ask your office for the NOC.
- If you choose Prior Intimation, write the letter to your controlling authority and keep an office-stamped copy of it as proof that you informed them.
- Register or log in at passportindia.gov.in, choose Fresh Passport or Re-issue, and select Government / PSU / Statutory Body as the employment type.
- Pay the fee online (same fee as other applicants) and book an appointment at a PSK or POPSK. Government employees and their spouse and minor children can also use the walk-in facility at PSKs, as per Passport Seva rules.
- Go on the appointment day with the originals of your documents and the chosen annexure, plus self-attested copies.
- After verification the passport is sent by Speed Post. Track it with your file number on the portal.
Documents Required
- Proof of date of birth (birth certificate, school leaving or matriculation certificate, PAN, Aadhaar or another document from the Passport Seva list).
- Proof of present address (Aadhaar, utility bill, bank passbook or another listed document) and a photo ID.
- Your service identity card or employer's ID details, as asked on the portal.
- Annexure H, G or A, whichever route you chose.
- For a re-issue: the old passport with self-attested copies of its first and last pages.
- Application receipt and appointment letter.
Important Points
- A passport is separate from permission to travel abroad. Take leave and any permission required under your service or conduct rules before you travel, especially for foreign trips.
- If your office refuses or delays the NOC or Identity Certificate, you can still apply with a Prior Intimation letter.
- The Annexure forms are plain-paper declarations and do not need a notary or stamp paper. Annexures A and G must be issued by your office, so you cannot write them yourself.
- Give correct information about your employment. Hiding government service on the form can lead to action and cancellation.
- Rules can change. Check passportindia.gov.in or call 1800-258-1800 for the latest information.
Need Help?
If you need help filling the passport form, choosing Normal or Tatkal, preparing Annexures or documents, or any other E-Mitra service, contact Emitrawala.com. Our team will be happy to help you.
