Rajasthan New Birth Certificate Without Hospital Record: Age-Wise Process
If the birth was not registered or you do not have a hospital record, you can still get a birth certificate in Rajasthan through delayed registration. The process, fee and approvals depend on how late you are, so this guide explains it age-wise.
How Delayed Registration Works
Every birth should be reported within 21 days. After that it is treated as delayed registration, with a late fee and, as time passes, stronger proof and higher approval. Under the Rajasthan rules, the registration is done on the Pehchan system, and the application can also be filed at an e-Mitra kiosk or the local registrar (municipality or gram panchayat).
Documents Required
- Non-Availability Certificate from the local registrar saying no birth record exists (mainly for older cases).
- Notarised affidavit by the parents or applicant with birth details.
- Aadhaar / ID and address proof of the parents (and of the applicant, if an adult).
- Alternative birth proof where there is no hospital record: ASHA/ANM or health card, vaccination card, school record, or panchayat/ward certificate, as the registrar accepts.
- Passport size photo, if asked.
- For births more than one year old: the order of the Executive Magistrate / SDM.
Step-by-Step Process
- Search Download Certificate on pehchan.rajasthan.gov.in first, to be sure the birth is not already registered.
- If it is not found, get a Non-Availability Certificate from the local registrar (where required).
- Prepare the affidavit and gather the proofs for your age band (see table).
- Apply through Pehchan (Apply for Registration, then Birth Registration), at an e-Mitra kiosk, or at the registrar office.
- For delay of 30 days to one year, get the written permission of the prescribed authority. For delay of more than one year, get the magistrate order first.
- Pay the late fee and submit the order and documents.
- After registration, download the digitally signed certificate from Pehchan or DigiLocker.
Fees, Time & Options
| Point | Details |
|---|---|
| Within 21 days | Normal registration. No fee. Hospital or health worker information is usually enough |
| 21 to 30 days | Late registration with a small late fee |
| 30 days to 1 year | Written permission of the prescribed authority + notarised affidavit + late fee |
| More than 1 year | Order of the Executive Magistrate / SDM after verification + Non-Availability Certificate + affidavit + late fee |
| Fees (indicative) | A public guide lists no fee within 21 days, ₹20 up to 30 days, ₹50 up to 1 year, ₹100 after 1 year. Confirm on the portal |
| Help | Pehchan toll free helpline: 1800-180-6785 |
Important Tips
- Start with the Non-Availability Certificate, it saves repeat visits.
- Keep the name, date and place of birth exactly the same in every document.
- Use consistent spelling with Aadhaar and school records.
- Do not pay extra to agents. Fees are fixed.
- Once it is registered, add the child's name immediately if it is missing.
Need help with new birth certificate?
Contact the Emitrawala team on WhatsApp. We will guide you step by step.
Chat on WhatsApp Call: +91 94606 26065Frequently Asked Questions (FAQ)
Can I get a birth certificate in Rajasthan without a hospital record?
Yes, through delayed registration with an affidavit and other available proofs, as accepted by the registrar or magistrate.
What if the birth is more than a year old?
You need an order from the Executive Magistrate / SDM before the registrar can register it.
What is a Non-Availability Certificate?
A certificate from the registrar saying that no record of the birth exists in their register.
Can I apply online?
You can use Pehchan or an e-Mitra kiosk for the application, but older cases need the approvals above.
Note: This information is based on the Pehchan portal and public sources. Fees, forms and process can differ by local body and may change, so please confirm on pehchan.rajasthan.gov.in or with your local registrar before you proceed.
